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Full schedule

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For the last few days almost every minute of my day has been scheduled. It’s Friday morning and I’ve just decided to skip a breakfast meeting that I usually enjoy going to because instead of it felling like a good way to star the day, it feels like one more thing I have to run to and get back from. As it turns out, my weekend is almost as booked up as my week.

One simple indicator of a full schedule is when I’m constantly playing phone tag with people. When I’m having to constantly juggle trying to call people while listening to their messages and reading their texts, I know things have been busy. Less subtle is the fatigue, it sneaks up on me. I feel run down, my fitness routine goes into maintenance mode. My meditations are filled with distraction and a constant need to remind myself that I can think about the upcoming day later. And did I mention the fatigue? I feel tired and ready for bed before dinner, and the day is far from over.

I’m actually writing this at 6am, on my treadmill… One hand gripping the support rail, the other typing. I’m just skipping my meditation today, it won’t be meditative. Instead I’m going to listen to some soft music and really get a good stretch in. On the way to work I’m going to buy myself a triple shot Americano and maybe some egg bites.

I’m going to build in a slow start to my day, before my feet hit the metaphorical spinning hamster wheel, and I’m going to find my center. The more I think about it, the more relieved I feel about missing my breakfast meeting. My schedule is still a bit crazy for the next few days but at least this morning I have some control over it, and I’m grounding myself.

Then it’s head down and off I go!

4 day weekend

We went away for the 4-day weekend. We took the ferry Thursday night after work, headed to Vancouver island, and came back Monday. We spent 3 nights in Victoria visiting my daughter and a night in Nanaimo visiting my wife’s parents.

I’m amazed how long this break felt. It was wonderful to get away for this little holiday. I feel like I’ve had a real break. I feel fresh and ready to start the week… and it’s a short week!

If I were to redesign the school year, I’d make the summer shorter and make every other weekend a 4-day weekend. Instead of a set 4-day week, with the same day off every week, like every Friday, I’d run a long weekend like this one we just had, with Monday and Friday off, then I’d run a regular 2-day weekend, then I’d run another 4-day weekend. Each week would only be 4 days long, but the weekends would alternate between 2 days and 4 days off, rather than repeated 3-day weekends.

I’d give up on a long summer holiday to run a schedule like this. 2-3 times a year these extended weekends could be scheduled school events like field trips with students, for things like visiting the capital or camping. Or maybe just the 2-day weekend, where students have 10 straight days of school with a special event in the middle.

But more than that, I think I’d be refuelled and ready for anything after a bi-monthly 4-day weekend. And I wouldn’t be surprised if this wasn’t better for students too. While this is unlikely to happen, I’d just like to say that I’m thankful for this break and I’m ready to jump back in and have a great week at school.

Hard to build routines back

I should have written this an hour ago. I was up, but I kept myself distracted. I should have worked out already, but I haven’t started. I’m probably going to do my meditation on my exercise bike to reclaim some time.

It doesn’t really matter today, because I can stroll into work at 8:30am and still spend a full day there. Only my secretaries will be in the building and my first meeting is at 11am. So it’s not like this wasted time hurt my schedule. But it hurts.

It hurts because it’s going to take a while before my routine is automated again. It hurts because it’s me pushing off things that are good for me. If this was next week, I’d have to skip my workout right now.

However the nice thing is that it’s not next week. It’s not like I have to scramble or miss anything. I’m just acknowledging that routines take time to develop and redevelop. It’s not easy leaving my routines for a full summer then jumping right back into them. But once I get my routine going again it feeds itself.

I feel the benefits of getting a whole list of things done for myself before I even start my workday. Writing, meditating, stretching, and working out, all done before I even shower to start my day. The only hard part is now, it’s when the pattern isn’t set and I actually have to make an effort to do it. By early next week it will just be what I do when I wake up: Routine initiated.

Today it was a slog.

Time and attention

This is going to be one extremely busy week. I don’t usually get stressed out about about my schedule but I’ve got so much going on, pulling me in so many directions, that I get tired just thinking about it. Just cancelled a meeting I want to do, but know that it’s optional. This week is about focus and clearing my schedule for the big items.

Sometimes I can get a bit lost in doing the little things and in following the most recent issue in front of me. This week I need to keep my attention on the ‘must do’s’ and stay focused. Distractions need to be at a minimum. What I have control over is my attention. What I pay attention to gets my time. It’s a simple formula, but not always easy to follow… especially as a school administrator.

Sometimes emergent issues rule the day. Many times the priorities of others become my issues. But there are days when I need to look to others for support. Times when I need to ask others for help. And this week, I need to focus my attention on the things that need to get done right away. What I pay attention to gets my time… and this week time is precious.

Routines to return to

I’m learning that I need to stick to my routines even when I’m on holidays. This morning was a challenge because I did my usual morning routine after dinner last night and so I was wired and couldn’t fall asleep.

Write, meditate, exercise. When I start my day early enough to do those things, I have a great day. When I skip one, I spend much of the day thinking about when a will ‘catch up’, and that’s not a good use of my mental energy. And when it’s the workout that I miss, my physical energy isn’t there either.

What routines work for other people, how do you use your schedule to your own benefit?

What becomes routine

I have been writing, mediating, and exercising regularly for quite some time now. Writing and meditation are daily, while the workout is usually 5 days a week. I set my alarm for somewhere between 4:30 and 5:30 and I get up, peek at social media, then start writing.

I used to meditate first, then I realized that I wasn’t mediating as much as I was planning what I wanted to write. So I switched to writing first. Some week days I end up writing a bit more than planned and those days sometimes end up as my skipped workout days, or my workout becomes my 20 minute cardio and nothing else. I don’t ever let this happen 2 days in a row.

Recently though, it has been a bit of a scramble. I seem to be stuck going to bed later and waking up at the later end of my window. I then start my morning by checking out news and social media longer than I should before I begin writing. Today I realized that this has become part of my routine. It’s no longer a quick check to see what’s going on, it’s the first of four steps:

Procrastinate on social media, write, meditate, then workout.

This added step has made me more rushed in the morning. I’ve even skipped shaving a bit more regularly (easy to do when the only place you don’t wear a mask is inside your own office). The social media procrastination does, sometimes, inspire my writing. But more often it is just a waste of time. It’s interesting how a routine of focus and discipline can be slowly undermined by a bad habit. It’s easy to make distraction, procrastination, and entertainment part of a routine, without realizing how easily this can distract from the reason you developed that routine.

With just two more mornings of this routine before I start my two week holiday (when I won’t be getting up so early), I think I’m going to have to stick to a strict schedule to keep myself from wasting a large part of my days on a routine I usually keep to under two hours. And when I return in the new year I will need to be more disciplined about what my routine really entails.

Lazy habits form much easier than disciplined habits, and it becomes easy to make distraction part of a regular routine.

Finding my sea legs

I remember a trip to the Cayman Islands with my dad. We were on the small island of Cayman Brac and we hired a boat to take us to see a shoreline that my dad wanted to explore. The boat wasn’t very big, under 25 feet long, and not designed for anything more than a day trip. The captain was a short, old man with a weathered, leathery face that made him look over 100 years old. He was letting me troll for marlin while we travelled. The waves were choppy, the boat bounced and swayed, and I had to keep my eyes on the horizon to keep from getting sea sick.

At one point I caught a barracuda and after I reeled it up to the boat, I couldn’t get it over the edge of the boat without standing up from my chair. The movement of the boat set me on my ass before I could take two steps towards the stern. The old sea captain put my dad’s hand on the steering wheel and pointed forward. He then walked to me, as sure-footed as if he were a young athlete on a flat track, picked me off the deck and helped me back into the seat. He then took my rod, walked back to the stern and got the fish into the boat. All the while, the boat bounced in the rough seas and this captain casually made tiny little shuffle-step movements with his feet, keeping himself perfectly balanced. This ancient-looking man had sea legs, he was as comfortable with the motion of the sea under his feet as we are on land.

This is my twenty second year as an educator and for the first time in years I feel like I’ve lost my ‘sea legs’. I’m struggling to find my balance. I’ve struggled with work load, and time management, and work-life balance before – I think all committed educators do – but this is different.

I recently discussed with Dave Sands that, “All screen time is not created equal,” but this is where I’m losing my balance. Beyond a daily walk, I’m spending every moment of my time in my school office or at home. During this time, I’m spending a fair bit more time online. When I’m at work, there is a constant flow of video conferences that interrupt any sense of work flow for my other tasks, and so days are very busy, but don’t always feel productive.

My online time at home flows from distraction, to entertainment, to work, to creating and writing, to news, back to work, and then back to news or distraction, with a daily workout thrown in. Recently, I’ve missed workouts, I’ve missed my daily meditation (3 times this month), I’ve spent more time writing (without writing much more than I usually do), and my focus seems scattered.

I need to rework my daily routine during this pandemic. It feels difficult because there is a constant flow of information that keeps shifting what things look like at work. There is also ever-changing news about how our social distancing expectations will change going forward. Metaphorically, the waves keep churning, and I’m struggling to keep my balance on the boat. I don’t have my sea legs. I’m going to rethink and reintroduce some of my routines that have worked for me before, and see if I can steady myself a bit.

Break in routines

It’s Monday after the March break and the week ahead will be far from routine. I’m starting my work day in less than an hour but students won’t be walking in the school doors and I’ll only see my teachers digitally. I’ll start the day reviewing emails I’ve flagged that remind me about new procedures and expectations around dealing with Covid-19, and the ‘new normal’ that will be far from normal. Next I’ll join a district team in a digital meeting to discuss supporting administrators and teachers. After that I have two meetings with two of my different school staffs. After that, communication to students and parents.

Usually, returning from March break means going back to a normal routine, but this year there is nothing normal about what I’m returning to. Yesterday I wrote that the quick answer isn’t always the best answer, but starting today I’m going to have many people wanting immediate answers from me. Some will understand my need to find out more and ask more questions before responding, some will get frustrated with my lack of answers. Some will approach me with resilience to handle the abnormality of our new situation, some will feel frustrated, nervous, and even scared. Some students or parents won’t engage in asking questions even if they have them.

In general we are creatures of habit and we like routines. Not all the these routines we have are positive and healthy, but routines help us cope with challenging situations and help us stay calm and resilient. When routines break, some of those coping strategies are lost. This is a time when we have to be supportive to those that do not handle changes and breaks in routine as well as others. This is a time to remember that we are dealing with human beings going through a challenging time. This is a time to remember that we ourselves are going through a challenging time.

This tweet by Dean Shareski really hit me this morning:

We need to focus on the needs of those we work with and for. We need to remember that that students, parents, and educators can struggle with new routines. We need to put people’s well being ahead of concerns about curriculum and learning. As we navigate the new teaching and learning routines we are creating, we’ve got to put people first. The rest will fall into place as long as we don’t rush and, while going slow, we show that we care for one another.

Nothing normal about the new normal

I’ve been camping out at my oldest daughter’s place in Victoria while my wife and other daughter are home. I’ve loved the daily walks we have gone on, and we’ve been watching Prime Video together in the evenings, enjoying ‘Hunters’ – a fictional series about a group of Nazi hunters in the late 70’s. These two activities add up to about 3 hours of my day… The rest of it has been a blur. Recovering from a broken knee and a shoulder injury has left me feeling very limited about what I can do for exercise besides go for long walks, with a cane, which just makes me feel old.

I’ve taken some more time to write than I normally do. I’ve spent way too much time following the news and stats of the Coronavirus, and I’ve more than doubled my social media time on my phone. I’ve also been thinking a lot about work and have had a number of emails and calls related to “continuity of educational opportunities” that will continue, even with our schools closed to students. Like most people, I have more questions than answers.

What this all adds up to is a very unusual schedule, where I have no idea what normal feels like? Today I slept in. I usually write this before 6am, and right now it’s after 1pm. The only thing on my agenda after this is a walk on my own, listening to my audio book, and a walk with my daughter around sunset. I don’t have the motivation to do more, and yet I’m already getting restless and know that I have to give myself some projects to work on. I’ve got a neglected newsletter and podcast that I might bring back. I might do some writing beyond this daily-ink. I might nap.

No matter how I look at things right now, there is nothing normal about what my day will look like until March break ends. Even then I don’t think I will have any kind of normalcy to my life… but the ‘normal’ of the past few days has to change soon because I’ve never really done ‘nothing much’ well as a major pastime. The new normal after the March break is still filled with unknowns and will include a drastically different schedule than before this global pandemic changed all of our lives.

What have you been doing to spend time well during this social distancing experience?

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