Tag Archives: productivity

Perfection Paralysis

Most of us can’t imagine working on something for an hour or two then ripping it up or clicking ‘Select All’ and then hitting delete. But for students who are bitten by the perfectionist bug, it’s just something they do when what they’ve done doesn’t meet the high standard they place on themselves. They will miss a deadline because what they have written will only get them a low ‘A’, rather than a much higher one that they have their heart set on. They will have done 2 hours work on something they think will get them a 90%, then another hour and a half making it a 95%.

This is achievable for a perfectionist working on one project, but will absolutely bury them when they are trying to do this on 3 or 4 assignments simultaneously. The thing is, trying to tell a perfectionist something is ‘good enough’ is like telling a Golden Lab to save some food for later. It’s just not in their nature.

The message we try to give at our school, which has its fair share of perfectionists, is to choose your perfectionism. Don’t disregard it, but use it in some places and not in others. We do agile/scrum projects where part of the project is ‘defining done’ so that students can achieve tasks and move on, rather than spending too long on too many parts. We set challenging timelines where the focus is on completion rather than perfection.

It’s not about taking perfectionism away from a perfectionist, this is a skill many others need to learn. Instead, it’s about helping them learn to harness this skill without it consuming them. It’s about channeling perfectionism where it matters, on projects that matter, and not overwhelmingly on everything. It’s not a habit to break, it’s a skill to use when doing things where perfectionism makes a difference, rather than being something that consumes a kid with unrealistic stress and hours of wasted time.

Do it for 2 minutes

Taking my own advice here. I’ve been staring at the blank page for nearly 20 minutes with nothing to write. But I just gave a friend who is struggling to exercise regularly some advice. I said do 2 minutes. That’s it. Do a 2 minute workout, but do it. In reality, you’ll do a bit more, but if it’s just 2 minutes, it still keeps the streak going.

Too many people talk themselves out of workouts, or journaling, or reading, or eating healthy… because it’s too much work. It takes too much time. Everyone has two minutes to spare. Everyone has 5 minutes to spare. Everyone can build a habit if the habit starts at 2 minutes.

I’ve already written for more than 2 minutes, now that I’ve actually started. Procrastination isn’t just about putting something off, it’s about stealing time from you, time that could be productive enough to complete the task and still have what would have been more procrastination time left over.

It can start with just 2 minutes.

Death by a thousand paper cuts

This is the term I use when too many small things come my way. I then spend my entire day successfully getting two-thirds of those things done, and creating an unruly ‘to do’ list for the next day, after staying at work a little longer than I hoped.

I haven’t done it yet this school year, but today I’m blocking some time in my calendar for a project I’m hoping to get done in the coming weeks. It was a September goal that never happened.

It’s quite apparent to me that unless I slot time in for visioning and projects that move my schools forward, the paper cut tasks win me over and consume my day. Blocking this time off won’t magically create more time in my calendar. I’m not going to suddenly have less little things to do… but I’m not going to go home feeling like I spent the day getting paper cuts. I’ll feel more like I had a productive day rather than just a busy day.

I know that when I do these things that I want to get done, (which I know are good for my school), then I don’t go home feeling like I want to describe my day as ‘death by a thousand paper cuts’. I know that I will feel a lot more like my day accomplished something beyond the many little (but important) things land on my desk.

Feed your focus

In my morning meditation’s lesson, as part of the Calm App‘s daily 10 minute meditation, this quote was shared:

“Starve of your distractions, feed your focus.” – Daniel Goleman.

This is a wonderful quote, but it is easier said than done. It’s challenging because our distractions often bring us joy or at the very least, entertainment. But this goes well with the idea that, ‘Your priorities are not your priority‘. What is your focus? If your focus is just getting work done, or completing a series of tasks, that’s not really something to focus on. It’s analogous to having many priorities, which in turn is not a priority.

What’s your focus? What do you want to accomplish? If you find that thing that drives you, that makes you want to wake up earlier in the day to achieve or that you will stay up late trying to finish. If you find that kind of focus, well then it’s easy to feed. It’s then easier to starve your distractions… or at least limit them.

Things that I do:

• A morning healthy living routine to feel a sense of accomplishment before I start my day.

• Time limits on apps that I enjoy, and that entertain me. (This way I can still get some joy out of distractions, but the time spent on them fit within a threshold that doesn’t suck my time away mindlessly.)

• Calendar time to do the thing I really want to get done, and not just the things I have to do.

All that said, I still go through times when I seem to lack focus, or forget what I truly want to focus on. I still have bouts of procrastination and distraction. There are times when I have to intentionally starve my distractions. But in combining teo ideas, if I choose a single priority that I want to accomplish, and I also feed my focus on that priority… I get stuff done, and it feels amazing.

Meh

It’s 10:30pm and I feel like I’ve wasted most of the day. I did help my wife with some garage clean-up but we didn’t spend that long on it. I did have a wonderful dinner with my daughter, but then I came home and fell asleep on the couch. I started writing this and realized that I forgot to hit publish on yesterday’s post. I back dated it, hit ‘Publish’, and now I’m writing this before doing a meditation and a guilt-ridden workout, having not worked out yesterday.

This is the challenge of not having a routine. This is what scares me about the idea of retirement. I often need a schedule to be and feel productive. I can waste away time like it’s nothing and end up feeling like a day has completely escaped me. I didn’t even listen to much of my audiobook that I’m thoroughly enjoying. I didn’t take time to do archery, which I just mentioned enjoying yesterday (although I only published it tonight).

This is not me at my best. I’ve got to be present rather than simply let the present become the past without even realizing it. I’ve got to get active early in the day and set a personal goal or two to accomplish. It can be as simple as listening to my book, or writing this before 10:30pm… it’s not about needing to do anything great, it’s just about make moments of ‘meh’ into moments I value and appreciate. It’s interesting that my only two mentionable moments from today were with my family and my meh moments where when I was alone. I usually enjoy times of solitude, but now it’s obvious to me that I have to be more present and focused about how I spend my alone time, rather than wasting it away.

Fast days

Yesterday went by ridiculously fast. I said to my secretaries at 10:20am, “I need a time machine to go back an hour and get all the things done that I thought I’d get done by now.” One of them said, “I think there’s a song about that, 🎵’If I could turn back time’🎶”.

Some days are like that, they zip by and even when you are working diligently, time escape you. After lunch was the same, except more interrupted. The interruptions and the follow up on them are expected in a job like mine. Other people’s priorities can become mine… I’m there to support my staff and students. But some days, like yesterday, happen so quickly that they seem to race by as if someone pressed and held the fast forward button.

I came home and after dinner I did a couple things I had planned to do in the morning. One job was about 5 minutes, the other about 30. Neither were very hard. Neither could get done during the day. The scary thing is that every June gets like this… but it’s not June yet and I’m already feeling the year-end crunch.

I might not be able to turn back time, but I wouldn’t mind if it slowing down just a bit!

A hard realization

There are times when I think that I have goals and ambitions to do so many things, and other times when I have the time to do things… and I just don’t.

Is it a by-product of being in a pandemic or is it my nature to be more lazy than I wish I was? Is it that I don’t really have the goals I thought I did, or is it the priority I put on things?

I’m about to head into my home gym for a workout, I’ve done my daily meditation, I’m doing my daily write. I’m fit, I’m restarting archery and loving it. I’m spending time with family.

So, why do I still feel like I should be doing more? Why do I feel like I’m letting myself down for not starting a big project or hitting some other target I’ve created in my mind? Why does binge watching tv make me feel as much guilt as pleasure?

It’s a hard realization that no matter what I do, a part of me feels I should be doing more? What drives this feeling? What makes me feel this way? I’ll start back at work next week and I’ll be so busy that I won’t have the time I have now. Then, I’ll look back and think, why didn’t I do more last week?

Am I the only one that thinks like this?

Insomnia strikes again

I tried exercising before bed yesterday to help combat it. Found myself eating an hour later and still up well past midnight.

I don’t know what’s different right now? I can see the holidays ahead. I feel things are going as well as can be at home and work. I am feeling fit. I see positive news about a vaccine coming months sooner than I would have predicted. So what’s keeping me up?

I wouldn’t mind so much if it was creative time, but it isn’t. It’s unproductive time that I can’t concentrate on anything I would really want to do with more awake time. And it makes me feel more unproductive during the rest of the day, when I feel not tired, but slow.

Meditation is all but useless because I can’t stop my mind from racing long enough to actually meditate. I’m scattered and not doing more than putting myself through the (attempted mental) motions. My mind is too noisy to be still. Too restless to be useful. Too sleep deprived to be productive.

Reading this, I make it sound a lot worse than it is. I’m still functioning well enough that I can get things done. I feel like a six cylinder engine running on four cylinders… Still running, still capable of getting me where I need to go… just not at full capacity.

I think I’ll really try and stay away from my phone and laptop this weekend, other than listening to a novel. I think I need to stop distracting my distracted and sleep deprived mind with a screen. But even as I say this, I know it will be tough because I don’t enjoy it when my insomnia brain has nothing to be distracted by, but it can’t be productive.

Meanwhile, it’s still Friday and I need to focus on a good day at work ahead. I’ll exercise earlier than last night (couldn’t wake up early enough for my morning routine)… and hopefully early to sleep tonight.

Distractions and interruptions

Sometimes a work day feels like a constant flow of distractions and interruptions, and while I spend the day busy, it seems that little that I hoped to accomplish actually gets done. For the last couple (rather productive) days I’ve noticed a pattern of distractions that I seem to create for myself that slow down my ability to really get things done. Here are two of them:

1. I’m working on a task and some information comes to me (a message or a person) related to another task… and I task switch. At this point, I start on the task that distracted me, even though it isn’t something I can accomplish without more information or work, so it isn’t something ideal to do in that moment. However, from there I let other tasks or distractions keep me from prioritizing or completing the task I was on before the distraction.

2. I let incoming information, emails or Teams messages, derail my attention. That isn’t to say these messages aren’t important, simply that if I didn’t let them distract me, I could have been more effective at getting my original task done.

I have a job that tends to be filled with constant distractions and interruptions. I can’t allow these to derail those moments when I actually have time at my desk to get things done. There is often only a few precious times in the day where I have time to focus on a single task and feel a bit of flow as I get something done… when these moments come, I really need to ensure that I’m not creating my own distractions and task switches. This is a sure fire recipe to having a very busy day, and still nothing feeling completely accomplished.

Choosing well

Some choices we make are hugely influential and others are not, yet we seldom make distinctions when we should. Or at least, we get lost in the importance of decisions that are not important, giving them too much value.

We can spend a couple minutes choosing the right cereal to buy in the store… but both of our choices result in bringing home a breakfast that is loaded in refined sugar.

We can spend hours watching a TV series that is less interesting than it was when we started watching, but we feel committed to finishing the season. We don’t allow ourselves the choice to stop watching. On that note, when was the last time you chose to walk out of a theatre because the movie was bad? You probable chose to stay until the end… but it likely didn’t feel like you had a choice. You think or justify, ‘It might get better’, but it never does.

We can spend hours making a big purchase like a car, then let a salesman talk us into features and add-one we don’t need. Our choice for the car is done, and suddenly we are more easily persuaded and less likely to exercise choice.

How many unimportant choices do we spend too much time on? How many times do we passively do something without giving ourselves a choice to do something different? And how many times do we delay important choices to the point that our choices diminish? For example, you can’t decide what to do, and 2 hours later one of your choices is eliminated because there isn’t enough time to do it.

‘To do’ lists can become not do lists. I will choose to do a few easy things on the list, but those big things will sit on tomorrow’s list. I will write down the things I’m choosing to do later instead of now. I will add more things to the list so that I don’t have to do those things already on the list.

We make thousands of decisions a day. Some are big, but most are small. We also make thousands of non-decisions a day, doing something without realizing we can do something else or choose to do the same thing differently.

What’s something that you can do differently today? What’s something that you can make a choice not to do, that you do out of habit? Where in your daily routine can you empower yourself with better choices?