Tag Archives: organization

Scope and sequence

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As a principal of two very different schools, I juggle a lot of timelines and deadlines that are different for each school. My ‘regular’ school isn’t so regular, being very small and having year-long courses unlike the rest of the district high schools that have 2 semesters. My online school has thousands of part-time students, and 3 different funding periods compared to just one for all the other schools in the district. For that school, I have over 30 teachers in the 8 other high schools that have to meet different funding criteria for me compared to what they have to do for courses they teach in the high school… Everywhere I turn, I have timelines, expectations, and differentiated learning opportunities that are not the same in other schools.

As I approach retirement in the next few years, I realize that my position would be somewhat overwhelming to come into. This is true mostly around understanding the timing of everything needed to be done. The reality is that there are many people I know that could step into my job and do great things… but they would also feel like the first year was only about managing all the pieces and not about actually leading.

So, I’m starting the year with a focus on scope and sequence. It’s time for me to track all the timelines that for me are on autopilot, and I just get done. I’m going to lay out a year long plan for items and procedures that I normally just do, with a specific focus on the things that are not part of the usual processes that happen in other schools.

I enjoy the environments I’ve worked in with these two schools. There is a lot of opportunity for out-of-the-box thinking. With that comes some diverse needs and skills that really fit outside of ‘normal’. A detailed scope and sequence will help make the transition into this role much smoother than it would be without one.

A messy desk

I’m not good with paper. I tend to have a desk filled with not-so-neatly piled papers. The piles accumulate and accumulate, then about 2 months after my last desk clean I look for something on my desk and I can’t find it, and that’s my cue that it’s time to clean it up again. Before that point, someone can ask me for something and I instantly find it, even if I have to go down a few layers. But when I have to start searching, not knowing where something is, that is no longer acceptable.

I also write notes on post-its and tend to have anywhere from 6-12 of them on the go at any time. It’s not efficient, and could be a lot more effective. I’ll find a first name and a phone number on a post-it note and have no memory of who the person is, and what I called them about. But, I didn’t throw the post-it away and it’s on my desk two months later.

I remember taking an organization course online that taught a filling system where everything went into a monthly folder. I failed to use this effectively for about 3 months, but the useless folders stayed on my desk for many more months after that… just a constant reminder of my inability to use them effectively.

Starting this coming week I’m going to try something new. I’m going to set two daily alarms, one in the morning and one in the late afternoon. The morning alarm will be to tidy my post-its so that I have a maximum of two post-its on my desk, with one being my ‘To-Do’ list for the day. My afternoon alarm will be to organize any paper that came my way, and get it in a folder or off my desk.

I’m setting a calendar reminder to look back at this post 2 months from now, that should be long enough to see what my desk looks like after after I do the clean-up on Monday.